Accurate Hours, Fair Pay And Fewer Forms
Timesheets with GPS, weekly overtime and holiday pay calculated for you, pay-period payouts, billable client hours, shifts and schedules, requests and expenses, on the web and in the ExaGuards app with geofenced clock-in.
Stop Chasing Timesheets At The End Of The Period
Paper timesheets and end-of-week guesswork lead to missing hours, payroll errors and uncomfortable conversations.
ExaGuards HR captures time as it happens, applies your break, overtime and holiday rules automatically, and gives you payroll-ready totals for every pay period, while technicians log billable client hours that flow straight onto invoices.
Your Rules, Applied Automatically
| Feature | Details |
|---|---|
| Weekly overtime | Hours past 44 in a Monday-to-Sunday week, paid at 1.5× in total. |
| Holiday hours | On holidays set to count, hours worked earn the holiday rate (default 1.5×), kept separate from overtime. |
| Breaks | Paid or unpaid breaks per shift; only break time beyond the paid allowance is deducted, with a grace period. |
| Late and early | Safe late-arrival and early-out allowances, and an attendance report of exceptions. |
| Timesheet columns | Clock in and out, breaks, day total, presence, overtime, holiday hours, client hours, total payable and wage. |
| Per-employee switches | Allow overtime compensation and holiday compensation for each employee. |
| Wages | Hourly or salaried, pay days and pay start date; pay amounts only shown to people allowed to see wages. |
Pay-Period Totals, Ready For Payroll
For each employee and pay period, ExaGuards adds up hours worked, payable hours, overtime, holiday hours, client hours, expenses and wages into a total payout, and flags anything incomplete.
Billable Time, Captured On Site
Technicians clock in to a client from the ExaGuards app; arriving inside a client's radius prompts them to clock in.
- GPS clock-in and clock-out locations on a map
- Statuses and tasks you define; copy, duplicate and move tasks
- List, timeline (drag to adjust) and calendar views
- Bulk entry, including importing from text
- Client pay and employee pay per entry
- PDF reports with tasks, financials and a QuickBooks invoice number
Everything Around The Employee
Shifts & schedules
- Shifts with colours and paid or unpaid breaks
- Assign shifts over a date range
- Schedule calendar
Holidays
- 11 Canadian holidays in one click
- Tagged Federal and/or Ontario
- Choose which count as holiday hours
Employee requests
- Your own request types and statuses
- Locked statuses, notes, files, timeline
- Triggers on notes and status changes
Expenses
- Your own types and statuses
- Attachments up to 25 MB
- Bulk status changes; included in payouts
Positions & teams
- Positions with permissions
- Teams with email and photo
- Company directory
Self-service
- My Timesheets, My Schedule
- My Expenses, My Requests
- Two-step sign-in for every employee
How is overtime calculated?
Hours past 44 in a Monday-to-Sunday week are paid at 1.5×, and overtime can be switched off for specific employees.
Are holiday hours treated as overtime?
No. Holiday hours earn the holiday rate (default 1.5×) and are kept in their own column.
Which holidays are included?
One click adds 11 Canadian holidays tagged Federal and/or Ontario, and you choose which count as holiday hours.
How are breaks handled?
Shifts have paid and unpaid breaks; only break time beyond the paid allowance is deducted.
Can employees clock in from their phone?
Yes, with GPS saved on every punch and a prompt when they arrive at a client site or office.
Can client hours be invoiced?
Yes. Client hours flow into ExaGuards Business invoices, including the tasks done.
Works Even Better Together
Every product line shares the same clients, devices, people and login.
ExaGuards RMM
Monitor, manage and fix every Windows computer and server.
Explore →ExaGuards EDR
Endpoint security: detect, block, alert and respond.
Explore →ExaGuards Network
Discover, document and manage everything on the network.
Explore →ExaGuards Uptime Monitor
36 check types from the cloud or inside the network.
Explore →ExaGuards Service Desk
Tickets, email, SMS and alert notifications.
Explore →ExaGuards Docs
Credentials vault, knowledge base and diagrams.
Explore →ExaGuards Business
Orders, estimates, invoices and bookkeeping.
Explore →ExaGuards Insights
Productivity reports and live screens.
Explore →See What ExaGuards Can Do For You
Tell us about your team and the devices you support. We will prepare a quote for the product lines you need and walk you through them in a live demo.
